Effective Date: 21-01-2026
Azgard NINE Limited (“Azgard NINE”, “we”, “our”, or “us”) operates the Azgard NINE Employee Self Service App (the “App”). This Privacy Policy explains how we collect, use, disclose, and protect information when employees of Azgard NINE Limited use the App.
This App is strictly for internal use only by authorized employees of Azgard NINE Limited. It is not intended for public use.
1. Scope of This Policy
This Privacy Policy applies only to:
- Employees of Azgard NINE Limited who are authorized to use the App
- Data processed through the Employee Self Service App
The App does not allow public registration or sign‑ups. All user accounts are created and managed internally by Azgard NINE Limited.
2. Information We Collect
We collect only the information necessary to provide employee self‑service features.
2.1 Personal & Employment Information
- Employee ID
- Name
- Department and designation
- Company‑issued login credentials (username / employee code)
2.2 Attendance & Work‑Related Data
- Attendance records (check‑in / check‑out times)
- Leave applications and leave history
- Payroll‑related information such as payslip summaries
2.3 Device & App Usage Information
- Device type and operating system
- App version
- Log data for security and troubleshooting purposes
We do not collect:
- Personal contacts
- Photos, media, or files
- Location data beyond attendance‑related requirements (if applicable)
- Any information unrelated to employment
3. How We Use Information
The collected information is used solely for:
- Employee authentication and secure access
- Attendance marking and attendance history
- Leave management
- Viewing payslips and payroll summaries
- Internal HR and administrative purposes
- System security, audit, and compliance
We do not use employee data for advertising, marketing, or profiling.
4. Authentication & Access Control
- There is no public sign‑up feature in the App
- User accounts are created internally by Azgard NINE Limited
- Login credentials are shared directly with employees
- Access is restricted to authorized employees only
5. Data Sharing & Disclosure
Employee data is:
- Used internally by authorized HR, payroll, and management staff
- Not sold, rented, or shared with third parties for commercial purposes
Data may be disclosed only if:
- Required by law or regulatory authorities
- Necessary for internal audits or compliance
- Required to protect company rights, security, or legal obligations
6. Data Storage & Security
We implement reasonable administrative, technical, and organizational safeguards to protect employee data, including:
- Secure authentication mechanisms
- Restricted internal access controls
- Encrypted data transmission (where applicable)
Despite these measures, no electronic system is completely secure, and absolute security cannot be guaranteed.
7. Data Retention
Employee data is retained:
- As long as the employee remains associated with Azgard NINE Limited
- As required by company policies, labor laws, and regulatory requirements
Data may be archived or deleted after employment termination in accordance with internal policies and applicable laws.
8. Employee Rights
Employees may:
- Request access to their personal data
- Request correction of inaccurate information
- Contact HR for clarification regarding data usage
Requests should be made through official company channels.
9. Children’s Privacy
The App is intended for use by employees only and is not designed for children under the age of 18.
10. Changes to This Privacy Policy
Azgard NINE Limited may update this Privacy Policy from time to time. Any changes will be communicated internally and updated on the official website.
11. Contact Information
If you have any questions about this Privacy Policy or data handling practices, please contact:
Azgard NINE Limited
Email: info@azgard9.com
Address:
Ismail Aiwan-e-Science,
Off: Shahrah-e-Roomi,
Lahore- 54600, Pakistan.
Phone: (+92 42) 35761794-5
Fax:(+92 42) 35761791
